1.0 SUBMISSION REQUIREMENTS
1.1 The DD Form 1423, Contract
Data Requirements List (CDRL) identifies all the required information necessary
for providing data to the Government including file format; submission
information; frequency; distribution; and content details. The CDRLs
are located in Section J of the applicable contract.
1.2 The contractor shall submit
deliverables that provide data for measuring objective requirements
in Microsoft® Excel format with metric data reported in the same
cell within the same worksheet for each reporting period. For these
reports, a report template will be provided by the Government prior
to the start of the first reporting period. The Government will
provide updated templates as needed.
1.3 The contractor
shall distribute deliverables to other organizations (Government
and contractors) as specified by the Government.
1.4 The contractor
shall submit all deliverables in one of the following file formats:
• Microsoft Word (.doc)
• Microsoft Word Open XML (.docx)
• Microsoft Excel (.xls)
• Microsoft Excel Open XML (.xlsx)
• Microsoft Excel Macro-Enabled
Workbook (.xlsm)
• Microsoft PowerPoint (.ppt)
• Microsoft PowerPoint Open XML
(.pptx)
• Adobe Portable Document Format
Text-Only (.pdf)
• Plain Text (.txt)
• Comma Separated Values (.csv)
• Rich Text Format (.rtf)
• HyperText Markup (.html/.htm)
• Microsoft Project (.mpp)
1.5 The contractor
shall not submit deliverables that are password protected, encrypted,
or have embedded images.
2.0 METHOD OF SUBMISSION
The Defense Health Agency (DHA)
E‐Commerce Extranet application facilitates the submission and tracking
of contract deliverables. The contractor shall submit all required
deliverables to the DHA via the E-Commerce Extranet unless otherwise
directed by DD Form 1423, CDRL, located in Section J of the applicable
contract.
2.1 Users access the application
via the Internet through a workstation browser. The application
is a “thin client”, meaning that no software needs to be installed
on the client workstation and no software is downloaded into the
browser. Javascript and cookies must to be enabled in the browser
to utilize the application.
2.2 The application
is best viewed at a resolution of 1024 x 768 pixels in an Internet
Explorer (IE) browser (Version 8 and higher). The Extranet application
also supports the use of Chrome. Users must access the application using
the Secure Socket Layer (SSL) protocol (https://) and a Common Access
Card (CAC) with the Personal Identy Verification (PIV) Authentication
certificate. The Extranet application is Internet Protocol (IP)
address restricted, i.e., it only allows communications from user
organizations using defined and known IP addresses.
2.3 The contractor
shall request access to the Extranet using the E-Commerce User Access
Request-External which will be provided by the Government. The User
Access Request must list the organization IP address from which
data is transferred to/from the Extranet application.
2.4 Access
to deliverables is granted to users at the contract level and deliverables
submitted by one contractor will not be accessible to any other
contractor.