Military Health System

Filler

VARCHAR2

2

The column will always be blank.

Social Security #

NUMBER

9

Member’s SSN-Numeric

Filler

VARCHAR2

1

The column will always be blank.

Member Status (Service Component)

VARCHAR2

1

A = Active

G = Guard

V = Reserve

Branch of Service (DoD Component)

VARCHAR2

1

A = Army

F = Air Force

N = Navy

Short Name

VARCHAR2

5

First 5 letters of member’s last name.

If member’s last name is 3 or less letters, skip one space, and fill remaining spaces with first letters from the member’s first name. If last name is 4 letters, leave remaining space blank. No embedded special characters are to be used.

Filler

VARCHAR2

1

The column will always be blank.

Last Name

VARCHAR2

15

Member’s last name.

First Name/Middle Initial

VARCHAR2

7

Member’s first name and middle initial.

A space should separate the name and initial. If the first name is more than 5 characters, use only the first name. No punctuation is allowed.

Transaction Code

VARCHAR2

1

For active component:

1 = start

2 = stop

3 = increase monthly deduction

4 = decrease monthly deduction

The column will always be blank for Reserve/Guard.

Filler

VARCHAR2

6

The column will always be blank.

Effective Date

VARCHAR2

8

Month of deduction from member’s pay. Use first day of month in YYYYMMDD format. (Always the first day of the month of receipt from contractor.)

19990501

YYYYMMDD

Effective date is the first deduction date of a new or changed transaction. It is filled if the Transaction Code is 1, 3, or 4 (start, increase, decrease). For Transaction Code 2 (stop), it is zero filled.

Discontinue Date

VARCHAR2

8

Last deduction date for active component.

19990501

YYYYMMDD

The column will always be zero for Reserve/Guard.

For Active the field is filled if Transaction Code is 2, 3, or 4 (stop, increase, or decrease). For Transaction Code 1 (start), it is zeros. For Transaction Code 2 (stop), it must be the month prior to the current work month, e.g., for May 1999 work month, the date is 199990501. For Transaction Code 3 or 4 (increase or decrease), it must be the month prior to the Effective Date.

Amount

VARCHAR2

6

Monthly deduction amount. (Zero fill to the left.)

000100

Show the amount of the deduction to be started or stopped as a numeric with 2 decimal positions implied. For starts or changes, minimum amount is one dollar (000100). For changes, it is the amount of the new deduction.

Original Amount

VARCHAR2

6

The column will always be zero for Reserve/Guard.

For Active must be provided for transaction codes 3 and 4 (increase or decrease). For Transaction Codes 1 and 2 (start and stop) it is zeros. For Transaction Code 3 (increase, Original Amount must be less than the amount starting in position 66. For Transaction Code 4 (decrease), it is the amount starting in position 66.

Filler

VARCHAR2

6

The column will always be blank.

Purpose Code

VARCHAR2

1

The column will always be blank for Reserve/Guard.

Account Number

VARCHAR2

17

The column will always be blank for Reserve/Guard.

For active component, the Account Number equals active member SSN. Applies to Transaction Codes 1, 3, and 4 (start, increase, and decrease). For Transaction Code 2, it is spaces.

Filler

VARCHAR2

2

The column will always be blank and show spaces.

Social Security #

NUMBER

9

Member’s SSN

Filler

VARCHAR2

1

The column will always be blank and show spaces.

Short Name

VARCHAR2

5

First 5 letters of member’s last name.

If member’s last name is 3 or less letters, skip one space, and fill remaining spaces with first letters from the member’s first name. If last name is 4 letters, leave remaining space blank. No embedded special characters are to be used.

Filler

VARCHAR2

1

The column will always be blank and show spaces.

Effective Date

VARCHAR2

8

Effective date of month of deduction. Use first day of month. Take date from contractor file, fields 50-57. (Note 2)

YYYYMMDD

The date represents the first day of the month for which a deduction has been attempted.

Filler

VARCHAR2

1

The column will always be blank and show spaces.

Reason Code

VARCHAR2

1

Reason Codes for Deduct/No Deduct

Service Level Codes:

A = No match on SSN

B = Non-pay status

C = Separated/Retired (could be recent event or before the next pay month)

D = Deceased

Allotment Status Codes:

F = Invalid effective date

G = Open allotment already on file (applies to Start transactions - Type 1)

H = No open allotment on file (applies to Stop & Change transactions - Types 2, 3, 4)

I = Invalid transaction type code (i.e., not 1, 2, 3, 4)

Other Transaction Edit Codes:

J = No Match on Name (short name)

K = “Original Amount” on transaction does not match current allotment amount (applies to Change transactions - Types 3, 4)

L = SSN Change

M = Name Change

Compute Pay Codes:

“ “= Deduction performed

N = No Pay Available for Deduction

“Something’s Wrong” Code:

Z = Unspecified

Premium Deducted

VARCHAR2

6

Numeric – fill from the right ($$$$CC)

0

Use dollar amount deducted or zeros if there was no deduction. Fill from the right. Leave no spaces.

Branch of Service (DoD Component)

VARCHAR2

1

A = Army

F = Air Force

N = Navy

Member Status (Service Component)

VARCHAR2

1

A = Active

G = Guard

V = Reserve

Filler

VARCHAR2

2

The column will always be blank.

Social Security #

NUMBER

9

Member’s SSN

Filler

VARCHAR2

1

The column will always be blank.

Short Name

VARCHAR2

5

First 5 letters of member’s last name.

If member’s last name is 3 or less letters, skip one space, and fill remaining spaces with first letters from the member’s first name. If last name is 4 letters, leave remaining space blank. No embedded special characters are to be used.

Filler

VARCHAR2

1

The column will always be blank and show spaces.

Effective Date

VARCHAR2

8

Effective date of month of deduction. Use first day of month.

YYYYMMDD

The date represents the first day of the month for which a deduction has been attempted.

Filler

VARCHAR2

1

The column will always be blank and show spaces.

Reason Code

VARCHAR2

1

Reason Codes for Deduct/No Deduct

Service Level Codes:

A = No match on SSN

B = Non-pay status

C = Separated/Retired (could be recent event or before the next pay month)

D = Deceased

Allotment Status Codes:

F = Invalid effective date

G = Open allotment already on file (applies to Start transactions - Type 1)

H = No open allotment on file (applies to Stop & Change transactions - Types 2, 3, 4)

I = Invalid transaction type code (i.e., not 1, 2, 3, 4)

Other Transaction Edit Codes:

J = No Match on Name (short name)

K = “Original Amount” on transaction does not match current allotment amount (applies to Change transactions - Types 3, 4)

L = SSN Change

M = Name Change

Compute Pay Codes:

“ “= Deduction performed

N = No Pay Available for Deduction

“Something’s Wrong” Code:

Z = Unspecified

Premium Deducted

VARCHAR2

6

Numeric – fill from the right ($$$$CC)

Use dollar amount deducted or zeros if there was no deduction. Fill from the right. Leave no spaces.

Branch of Service (DoD Component)

VARCHAR2

1

A = Army

F = Air Force

N = Navy

Member Status (Service Component)

VARCHAR2

1

A = Active

G = Guard

V = Reserve