General Automated Data Processing (ADP) Requirements
Chapter 1
Addendum A
Defense Finance And Accounting
Service (DFAS) Allotment Record Layouts For Defense Health Agency
(DHA) Contracts
Revision:
1.0 Input Data
Input data includes a header
record, detail records and control record. First position in all
header records is H and the first position in all control
or summary records contains an S.
Data Element
Definition
|
ELEMENT NAME: Input Data - Header - Record
|
|
01 HEADER - RECORD
|
|
|
05
|
FILLER
|
PIC X
|
|
|
05
|
HEADER-DATE-CCYYMMDD
|
PIC X (8)
|
|
|
05
|
FILLER
|
PIC X (91)
|
Data Element
Definition
|
ELEMENT NAME: Input Data - Detail - Record
|
|
01 DETAIL - RECORD
|
|
|
05
|
RECORD-ID
|
PIC X
|
|
|
05
|
FILLER
|
PIC X
|
|
|
05
|
MEMBER-SSN
|
|
|
|
|
10 SSN-1 TO 7
|
PIC X (7)
|
|
|
|
10 SSN-TD
|
PIC X (2)
|
|
|
05
|
FILLER
|
PIC X
|
|
|
05
|
MEMBER-STATUS
|
PIC X
|
|
|
05
|
BRANCH-SERVICE
|
PIC X
|
|
|
05
|
MEMBER-SHORT-NAME
|
PIC X (5)
|
|
|
05
|
FILLER
|
PIC X
|
|
|
05
|
MEMBER-LAST-NAME
|
PIC X (15)
|
|
|
05
|
MEMBER-FIRST-MID-NAME
|
PIC X (7)
|
|
|
05
|
TRANS-CODE
|
PIC 9
|
|
|
05
|
FILLER
|
PIC X (6)
|
|
|
05
|
EFF-DATE-CCYMMDD
|
PIC 9 (8)
|
|
|
05
|
DISCONT-DATE-CCYYMMDD
|
PIC 9 (8)
|
|
|
05
|
MONTHLY-AMOUNT
|
PIC 9 (4)V99
|
|
|
05
|
ORIGINAL-AMOUNT
|
PIC 9(4)V99
|
|
|
05
|
FILLER
|
PIC X (5)
|
|
|
05
|
PURPOSE-CODE
|
PIC X
|
|
|
05
|
ACCOUNT-NUMBER
|
PIC 9(17)
|
Data Element
Definition
|
ELEMENT NAME: Input Data - Control - Record
|
|
01 CONTROL - RECORD
|
|
|
05
|
SUMMARY
|
PIC X
|
|
|
05
|
CONTROL-ITEMS
|
PIC X (7)
|
|
|
05
|
FILLER
|
PIC X (92)
|
2.0 Reject Reports
Reject data includes a header
record, no match/reject records and control record.
Data Element
Definition
|
ELEMENT NAME: Reject Data - Header - Record
|
|
01 HEADER - RECORD
|
|
|
05
|
FILLER
|
PIC X
|
|
|
05
|
HEADER-DATE-CCYYMMDD
|
PIC X (8)
|
|
|
05
|
FILLER
|
PIC X (91)
|
Data Element
Definition
|
ELEMENT NAME: Reject Data - Nomatch-Detail
- Record
|
|
01 NOMATCH-DETAIL - RECORD
|
|
|
05
|
FILLER
|
PIC X (2)
|
|
|
05
|
NOMATCH-SSN
|
PIC 9 (9)
|
|
|
05
|
FILLER
|
PIC X
|
|
|
05
|
NOMATCH-SHORT-NAME
|
PIC X (5)
|
|
|
05
|
FILLER
|
PIC X
|
|
|
05
|
NOMATCH-EFF-DATE
|
PIC X(8)
|
|
|
05
|
FILLER
|
PIC X
|
|
|
05
|
NOMATCH-REASON
|
PIC X
|
|
|
05
|
NOMATCH-PREMIUM
|
PIC X 9(6)
|
|
|
05
|
NOMATCH-BRANCH
|
PIC X
|
|
|
05
|
NOMATCH-MEM-STATUS
|
PIC X
|
Data Element
Definition
|
ELEMENT NAME: Reject Data - Control - Record
|
|
01 CONTROL- RECORD
|
|
|
05
|
SUMMARY
|
PIC X
|
|
|
05
|
CONTROL-ITEMS
|
PIC X(7)
|
|
|
05
|
FILLER
|
PIC X (92)
|
3.0 Deduction Reports
Deducts data and includes a
header record, deducts records and control record.
Data Element
Definition
|
ELEMENT NAME: Deduct Data - Header - Record
|
|
01 HEADER - RECORD
|
|
|
05
|
FILLER
|
PIC X
|
|
|
05
|
HEADER-DATE-CCYYMMDD
|
PIC X (8)
|
|
|
05
|
FILLER
|
PIC X (91)
|
Data Element
Definition
|
ELEMENT NAME: Deduct Data - Nomatch-Detail
- Record
|
|
01 DEDUCT-REPORT-DETAIL
- RECORD
|
|
|
05
|
FILLER
|
PIC X (2)
|
|
|
05
|
DEDUCT-SSN
|
PIC 9 (9)
|
|
|
05
|
FILLER
|
PIC X
|
|
|
05
|
DEDUCT-SHORT-NAME
|
PIC X (5)
|
|
|
05
|
FILLER
|
PIC X
|
|
|
05
|
DEDUCT-EFF-DATE
|
PIC X(8)
|
|
|
05
|
FILLER
|
PIC X
|
|
|
05
|
DEDUCT-REASON
|
PIC X
|
|
|
05
|
DEDUCT-PREMIUM
|
PIC X 9(6)
|
|
|
05
|
DEDUCT-BRANCH
|
PIC X
|
|
|
05
|
DEDUCT-MEM-STATUS
|
PIC X
|
Data Element
Definition
|
ELEMENT NAME: Deduct Data - Control - Record
|
|
01 CONTROL- RECORD
|
|
|
05
|
SUMMARY
|
PIC X
|
|
|
05
|
CONTROL-ITEMS
|
PIC X(7)
|
|
|
05
|
FILLER
|
PIC X (92)
|
- END -