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TRICARE Operations Manual 6010.59-M, April 1, 2015
Chapter 3
Section 4
Stale Dated, Voided, Or Returned Checks
Revision:  C-47, May 7, 2019
1.0  Cancellations And Stale dated Checks
Checks will stale date at 120 calendar days following the date on the check. Related TRICARE Encounter Data (TED) record adjustments/cancellations shall be submitted no sooner than 20 calendar days after the 120 calendar day stale date. (This is to allow for checks that have been presented by the 120th day to clear the banking system.)
2.0  Replacement Checks
If a payee, or the estate or guardian of the payee, requests in writing reissuance of a stale dated check or claims non-receipt of a check, the contractor will honor the request. When issuing a replacement check the contractor shall follow all underwritten or non-underwritten (as applicable) TED data submission requirements and check release procedures outlined in Section G of the contract.
3.0  Reissuance Of Checks When Original Payee Is Deceased
Checks and Electronic Funds Transfers (EFTs) issued by the contractor shall be made payable to the legal representative of the estate of the person concerned with an additional line stating “For the estate of _____.” Checks shall not be payable to the “estate of” a decedent, nor to a deceased person. Checks shall be delivered to the named payee or mailed to the payee’s address of record.
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